Title: Coordinator, Administration
SUMMARY OF POSITION:
Based at the Bourns Asia Pacific Inc. sales office in Taipei, Taiwan; this position will be accountable for performing of administrative tasks and general office duties.
The role will be responsible for general office support and facility-related tasks where the support will be essential to ensure smooth office operations.
This role will be enthusiastic about maintaining an efficient and friendly working environment in the office.
DUTIES AND ACCOUNTABILITIES:
1. Answer and forward incoming calls in a professional and courteous manner.
2. Handle daily incoming and outgoing letters and parcels and arrange courier services as needed.
3. Liaise with the building management office regarding building facilities, maintenance, access, and other related matters.
4. Maintain a clean, tidy, and well-organized working environment and supervise janitorial services.
5. Provide support for visitors and candidates, including visitor badge management.
6. Coordinate company events, including team-building activities, Corporate Social Responsibility (CSR) events, sales meetings, birthday and year-end parties.
7. Facilitate office phone systems, projectors, conference room audio/visual equipment, Microsoft Teams, and other related devices as requested.
8. Manage office vendors, including copy machine, telecommunication, contracted hotels, office supplies, and other service providers.
9. Submit monthly payment requests for office expenses, including stationery, snacks, drinking water, courier services, and other related expenses.
10. Handle miscellaneous office purchases and conduct quarterly reviews of petty cash expenses.
11. Coordinate with travel agencies for business travel arrangements, including flights, transportation, accommodations, visitor hospitality, visa applications, office logistics, and document filing.
12. Prepare onboarding materials and arrangements for new employees, including name cards, desk nameplates, stationery, and other necessary items.
13. Perform other related duties as assigned.
BASIC JOB REQUIREMENTS:
EDUCATION: College or University graduated.
TRAINING AND EXPERIENCE:
- 2 years or above related working experience in Administration and General Affairs.
- Familiarity with office procedures and basic accounting principles.
- Working knowledge of office devices and processes.
- English/Chinese bilingual proficiency.
- Good computer skill on Microsoft Office latest version operations, and excellent Excel Skills is preferred.
OTHER SKILLS: Ability to handle multiple tasks, organize and prioritize workload.