Title:  Accounts Payable Specialist

SUMMARY OF POSITION:

The Accounts Payable Lead/Specialist is responsible for managing a high volume of invoices and ensuring accurate and timely processing of payments. The ideal candidate will have a strong understanding of accounts payable processes, excellent problem-solving skills, and the ability to collaborate with internal and external vendors. 

DUTIES AND ACCOUNTABILITIES:

• Efficiently handle the processing of a high-volume of invoices ensuring accuracy and completeness.
• Accurately review, code, validate and process vendor invoices in accordance with company policies and procedures.
• Research, track, and resolve discrepancies, ensuring timely issue resolution.
• Reconcile vendor statements and address any outstanding balances or inquiries.
• Perform accurate invoice and general ledger entries to ensure proper financial reporting.
• Collaborate with internal and external vendors to address payment issues and improve processes.
• Assist and provide support to operations in Chihuahua, Tijuana, and other locations as needed.
• Maintain organized and up-to-date accounts payable records and documentation.
• Adhere to deadlines and ensure compliance with accounting standards and company policies.
• Perform other related duties as assigned.

BASIC JOB REQUIREMENTS:

EDUCATION: 

• High School Diploma
• Some college level Accounting.

TRAINING AND EXPERIENCE: 

• Working knowledge of Automatic Invoice matching system (3-way match)
• Minimum 3 years full cycle Accounts Payable experience or related finance role
• Proven ability to manage high volume of AP invoices while maintaining accuracy.
• Working knowledge of ERP system, S4Hana and Open Text preferred.
• Proficiency in Microsoft Excel and Word.  

INTERPERSONAL SKILLS:

• Effective communications skills with the ability to interact effectively with all levels of staff as well and customers.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Strong problem-solving skills and ability to manage multiple tasks.
• Detail-oriented and able to work independently and as part of a team.
• Experience with multi-location operations and supporting remote teams is a plus. 

ORAL:

Must possess the ability to instruct and communicate accounts payable related information to all levels of personnel.

WRITTEN: 

Must be proficient in written correspondence and can prepare reports and/or analyses   for internal or external purposes. 

WORKING ENVIRONMENT:

Normal office environment. 

HIRING RANGE:

$60,000 to $70,000 annually