Title:  Dept. Administrator

SUMMARY OF POSITION

Reporting to the Human Resource Manager. The HR Administrator's key responsibility is to assist the regional HR manager in supervising and conducting the HR activities in Linkou, Taiwan.

DUTIES AND ACCOUNTABILITIES

1. Perform job functions consistent with the corporate vision, mission statement, and core values of the company.
2. Conduct annual market salary surveys and prepare recommendations to local leadership to ensure the business has a current and locally competitive remuneration plan.
3. Support and conduct the recruiting and selection process and onboarding of new employees. This includes indirect and professional staffing positions.
4. Manages all aspects of employee terminations, including employee exit interviews, preparing all required documentation, and tracking necessary to complete and record employee terminations.
5. Prepare and submit all required local and Corporate reports, including the monthly headcount report, employee work-related accidents, and employee turnover report.
6. Create, update, and maintain job descriptions.
7. Prepare the monthly payroll and submit monthly payroll reports to Finance for the monthly financial reporting
8. Work with local leadership to ensure the local training plan is followed. This includes organizing, tracking, and preparing regular reports on training activities.
9. Ensure all internal and external audit requirements are satisfied by maintaining and reporting on IATF 16949, ISO 14001/45001, and RBA-related audits on matters for which Human Resources is responsible. Represent Human Resources for all internal and external Quality ISO and IATF audits.
10. Participate in the development of policies, procedures, systems, and guidelines related to Human Resource management; assist in ensuring compliance by all concerned with such policies, procedures, systems, and guidelines that have been approved for implementation.
11. Serves as a liaison to employee committees and organizations on behalf of the Regional HR Manager for the purpose of conveying and gathering information required for district operations.
12. Assists in scheduling a variety of meetings and employee events (e.g., New Hire Orientation, applicant interviews, facilities use, etc.) for the purpose of meeting the needs of the department and employees.
13. Evaluate the effectiveness of training sessions and programs for the purpose of determining whether changes need to be made to ensure appropriate skills development.
14. Support Taiwan Employee Welfare Committee activities and its functions; routinely filing and reporting necessary documents to/with Governments; update and align the required regulations.
15. Lead the quarterly Management – Employee Committee meetings, which includes scheduling the meeting and recording the meeting minutes
16. Other various duties as assigned

INTERACTION SKILLS

Ability to work closely with all levels of personnel within the office as well as candidates, recruiters, and other outside vendors. Demonstrates strong customer focus, relationship-building skills, and a history of working effectively as part of a team.

COMMUNICATIONS:

ORAL :  Able to communicate, in both English and Chinese, effectively with all levels of employees in a clear and concise manner, as well as presenting ideas, concepts and solutions to groups of employees.

WRITTEN: Good written skills to develop communications, instructions, present ideas, concepts, and solutions to management, employees, and vendors.   

BASIC JOB REQUIREMENTS:

1. Bachelor's degree in human resources or six years of HR administrative experience or an equivalent combination of education and experience.
2. Highly deadline-oriented, with strong multitasking and prioritization skills.
3. Experience in using HRIS systems.
4. Utilizing pertinent software applications including Microsoft Excel, Microsoft Word, Microsoft Power Point, and other record keeping software.
5. Specific skill-based competencies required to satisfactorily perform the job functions include planning and managing projects, preparing, and maintaining accurate records, and planning and managing projects.
6. Knowledge is required to perform basic Human Resource management and basic math, including calculations using fractions, percent, and/or ratios; compose a variety of documents, and solve practical problems.

ADDITIONAL INFORMATION:

1. Must have a strong work ethic and be culturally sensitive.
2. This job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time, with or without notice.