Title:  Payroll Officer/HR Assistant, Mat Cover

1. BASIC PURPOSE:

Manage the monthly bureau-assisted payroll provision for 3 separate payrolls using the electronic payroll system, ADP iHCM for the UK and through Zellis for the Republic of Ireland.

To provide comprehensive administrative support and represent the HR function for the UK and Ireland.  In all areas and responsibilities, to adopt a pro-active approach in identifying opportunities for improving procedures and practices within the department.

To be professional, consistent and fair when communicating with all employees and external organisations.

To establish credibility by displaying an approachable demeanour and demonstrating empathy and the utmost of confidentiality.

II.  DUTIES AND ACCOUNTABILITIES (End Results Expected):

Manage the monthly bureau-assisted payrolls.  This involves the collation and input of all relevant information for the monthly payroll including new starters, leavers, benefits, contract changes, sickness absence payments, maternity and paternity payments, overtime payments, deductions, etc.

Additionally, a range of HR-related responsibilities including (but not limited to):

• Provide advice to staff and managers in relation to pay and payroll details/processing.
• Ensure manual and computerised records are accurately maintained and updated regularly in line with GDPR requirements.
• The administration of benefits schemes such as Life Assurance, Private Healthcare and employee Cash-Plan schemes for the 3 business entities.
• Manage all administration associated with the Company Pension schemes for UK and Ireland, including auto-enrolment and 3-yearly re-enrolment with the Pension Regulator, organising Annual Governance meeting and employee presentations. 
• Assist in recruitment/onboarding/offboarding, including preparation offer letters and contracts for new hires, adding new joiners to the HRIS, making up employee files, etc.
• Monitor and record sickness and other absences.
• Work closely with Senior HR Officer and HR Manager on Occupational Health matters including writing to employees with appointment outcomes and decisions regarding the payment of Company Sick Pay.
• Gather data, data entry and compile statistical reports, and maintain statistical information for the relevant external agencies and Bourns Inc.
• Attend and participate in meetings to work within a team culture providing support and encouragement to all team members regardless of job role.  To develop positive and professional relationships with all work colleagues throughout the business.
• Prioritise workload on a continuous basis and review priorities in order that both urgent and important tasks are accomplished.

• Comply with the Bourns Code of Ethics and Conduct and Global Sustainable Labour policy.

III. INTERPERSONAL SKILLS:

• Patient, tactful, diplomatic and approachable.
• Excellent organisational skills, able to prioritise effectively.
• Able to work independently and as part of a team.

IV. COMMUNICATIONS:

ORAL: Proven and effective spoken communication skills.

WRITTEN: Ability to draft clear and concise communications to workforce to ensure accurate understanding.  Write clear notes relating to payroll calculations that colleagues and auditors can understand.

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V.  SCHEDULING AND PLANNING:

• Excellent organizational and planning skills are essential for planning workload and meeting payroll deadlines, often under pressure.

VI. ANNUAL OPERATING BUDGET: N/A

VII. BASIC JOB REQUIREMENTS:

EDUCATION: 

• Minimum of four GCSE’s at Grade C or above, including English and Maths (or equivalent)
• Part-qualified or working towards CIPD qualification and advantage but not essential.

TRAINING AND EXPERIENCE:

• Ability to work accurately in all aspects of HR administration, with excellent attention to detail
• High level understanding and respect towards confidentiality.

SPECIFIC KNOWLEDGE AND EXPERIENCE: 

• Experienced running a bureau-assisted payroll function for at least 100 employees.
• Experience working with ADP payroll is a distinct advantage.
• Confident and efficient at gathering payroll data and presenting it to the payroll bureau accurately and on time.
• Computer literate with good/excellent Office knowledge, particularly Excel, including V-Lookups and pivot tables.
• Efficient keeper of manual and computerized records – accurately maintained in line with data protection requirements.

OTHER SKILLS:

• Experience of working in a busy HR/administrative environment.